MINUTES OF THE MEETING OF BURTON & DALBY PARISH COUNCIL ON MONDAY 14^th JANUARY 2008 IN GREAT DALBY CHAPEL AT 7.00PM

01/08 02/08 03/08 04/08 05/08 06/08 07/08 08/08 09/08 10/08 11/08 12/08 13//08 14/08 15/08 16/08 17/08 18/08

APPOINTMENT OF CHAIRMAN FOR MEETING Vice Chairman Cllr Ludwig was proposed by Cllr Digby and unanimously voted Chairman of the meeting. PRESENT Vice Chairman Cllr B Ludwig (Chairman), Cllr G Digby, Cllr L Fraser, Cllr G Whitehouse, Cllr Dr L Stocks, County Cllr J Orson Member of Public Mrs Yvonne Rowe APOLOGIES FOR ABSENCE None DECLARATION OF INTEREST ON ITEMS ON AGENDA Personal  - Vice Chairman B Ludwig (07/01360/FUL, Cllr Dr L Stocks (00455/FUL) Prejudicial – None CO-OPTION FOR VACANCY (1) Item brought forward on agenda by Chairman. Mrs Yvonne Rowe proposed by Cllr Digby and unanimously voted to fill that vacancy.. APPROVE AND SIGN MINUTES OF LAST MEETING HELD ON MONDAY 12^TH DECEMBER 2007 IN THE VILLAGE HALL AT BURTON LAZARS All Cllrs agreed the minutes – no objections raised - signed by the Chairman. MATTERS ARISING FROM MINUTES OF LAST MEETING Cllr Whitehouse – Has written to LCC Mineral Development Framework Has approached MBC about vandalised Self Store Vans – Mrs Baldhan Reported that Pebble Yard street light appears to be functioning Has considered War Memorial listing – the meeting decided that this item would not be acted on now but reviewed at 2 year intervals. Street Lighting Maintenance letter – tabled, it is still unclear if all lights are included – more definition needed. Separation of Parish Villages – The meeting decided to circulate parishioners for opinion about the question now then revisit in March 2008 when new regulations are issued and situation is clearer. E Smith – formal approval of funds (up to £50) was given at this meeting. Wash Dyke Maintenance – M Morris still in Oz – to be contacted on return Hedge/Verge Melton /Burton Lazars Road – Cutting needed, report to Highways Planning – Concerns were expressed about peer review process in a planning investigation, this following a letter from Chief Executive, Mrs L Aisbett at MBC; it would be a 3 month process. It was considered by the meeting that Parish  Cllrs should be consulted at the outset. A draft response to Mrs Aisbett was authorised by the meeting, Clerk to circulate final version. The basis is that Cllrs do not accept the modus operandi. PLANNING MATTERS - UPDATE a) Planning Applications received/in progress with Parish Council – 07/01215/TPOCM 12 Child Close Burton Lazars 07/01218/TCA Byre House 14b Top End Great Dalby 07/01360/FUL The Elms Cross Lane Burton Lazars The above were noted. Burton Councillors will discuss 07/01360/FUL and response will be made by Parish Council in the normal manner. b) Receive Planning Decision Approval Notices – 07/01218/TCA Byre House 14b Top End Great Dalby 07/01176/FUL  Burton House 5 Child Close Burton Lazars 07/01178/FUL Ivy Cottage 11 Main Street Great Dalby 07/00979/FUL The Airfield Great Dalby 07/01130/COU Ford Farm 5 Nether End Great Dalby 07/01029/TCA 27 Nether End Great Dalby 07/01093/FUL 33 New Road Burton Lazars 07/01126/FUL Gartree Stud Burton Lazars Cllr Ludwig requested digital copy of Approval Notice for 07/01126/FUL c) Receive Planning Decision Refusal Notices – 07/01180/TCA 2 The Yews Great Dalby (TPO issued) 07/01013/TPO 39/41 New Road Burton Lazars -Bernard N.B. For 07/01126/FUL letter was sent to Highways and response received d) Receive progress reports on approved planning applications with amendments - 07/00709/FUL 13 Burrough End Great Dalby – Amended          drawings received 04/00445/FUL Chestnut Tree Farm Great Dalby – Awaiting Decision Cllr Whitehouse requested copy of amended drawings for 07/00709/FUL 13 Burrough End Great Dalby FINANCIAL REPORTS a) Bank reconciliation to 31.12.07, cash amounts in the bank today were approved by the meeting. b) The precept calculations were tabled at the meeting and Councillors approved the amount of £13000.00 (same figure as last year) to be notified to MBC. c) The meeting approved invoices paid since the last meeting. CORRESPONDENCE RECEIVED A folder containing the listed correspondence was placed on the table at the meeting for Councillors to select as appropriate to interest. BURTON LAZARS BUS SHELTER – PROGRESS REPORT LCC have acknowledged receipt of detailed proposals, results of consultation with parishioners adjacent to the site and an application for a licence. They have requested PC to send the same data to Leicestershire Highways, Mike Sheldrake, which will be despatched by Clerk tomorrow. LCC then anticipate 2-3 weeks to full approval assuming Highways are happy with the proposals. The claim for the MBC grant is 90% complete – cut off date is 1^st February 2008. SCS REPORT – CLLR DR STOCKS A Meeting was held to review the SCS (08-13) and second LAA (2008-11) for the region. The meeting reviewed progress to date and outlined the SCS and second LAA including the timeline for approval of both documents. CLERKS REPORT The upgrades to the computer are working well and a back-up of data to portable Hard drives was recently effected. Clerks office is now on Broadband. Much additional work has been done in the past 6 months - Vertical learning curve Revising accounts for 2008/9 Bus shelter Planning issues – Chestnut Tree Farm 39/41 Correspondence Procedural issues Training Newsletters The meeting noted that the probationary period for the Clerk (Service Contract para. 6.1) had been completed. The meeting confirmed the contract. DETERMINE ACTION TO BE TAKEN BY PARISH COUNCIL OVER CLAUSE 12(2) MODEL CODE OF CONDUCT CORRESPONDENCE The meeting decided that an item should be included early in each agenda for members of the public present at the meeting to speak. No change is to be made to Standing Orders in this matter. VOTE OF THANKS TO BETH JOHNSON FOR SERVICE TO THE PARISH COUNCIL The meeting proposed that a vote of thanks be conveyed to Beth by letter. CO-OPTION ISSUES See earlier item (05/08). Cllr Rowe signed a Declaration of Acceptance of Office during the meeting and this was received by the meeting. Cllr Dr Stocks Declaration of  Acceptance of Office, signed before the Proper Officer after the December 2007 meeting was received by Cllrs at this meeting. It was agreed by the meeting that Cllrs Stocks and Rowe would function locally to their villages for reasons of expediency until the next Ordinary election. PARISH CONCILLORS REPORTS AND RISK ASSESSMENTS Cllr Stocks - None. Cllr Fraser – Kerbstone uprooted at Ashby Folville Road junction – Report to Highways. Parishioners requesting Salt Bin for Burdetts Close due to experience of ice in previous years and situation involving nurse attendance twice daily for one resident. The meeting approved the expenditure of £100.00, Clerk to action as appropriate. Cllr Whitehouse – possible flooding due to blocked drain adjacent to Pebble Yard. Report to Highways. Cllr Rowe –  Drain Blocking on Melton Road Burton Lazars between Cross Lane and New Road. Fly tipping in hedge- row on Melton Road, debris in hedge, which needs trimming, on left hand side of road travelling in direction of Oakham, opposite Gartree Stud. Report to Highways. Cllr Digby – Street light shading needed outside 6 Barnards Close Burton Lazars (light shining into bedroom window). Report to LCC Street Lighting. DATE & TIME OF NEXT MEETING The next meeting will be held on 3rd March 2008. The venue will be Burton Lazars Village Hall and the meeting will commence at 7 pm. Signed…………………………………………….. Dated………………………………………………

Actions Clerk Clerk Clerk Clerk Clerk Clerk Cllr Ludwig/ Clerk Clerk Clerk Clerk Clerk Clerk Clerk Clerk Clerk Clerk Clerk Clerk